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Contract Administrator – Municipal Engineering


Position Description

Ainley Group is currently seeking an experienced Contract Administrator to join our Ottawa office. As a successful candidate, you will have successfully administered several municipal infrastructure projects, including road and linear water & wastewater projects.

Responsibilities and Duties

  • Reviewing and thoroughly understanding contract drawings and documents, including participating in constructability reviews and providing feedback to the design team.
  • Preparing for, coordinating, and leading preconstruction, regular bi-weekly, and post construction meetings with municipal clients, Contractors, utilities, and other stakeholders.
  • Organizing and maintaining records of materials testing, quantities, and contractor performance related to site instructions and change orders.
  • Preparing electronic forms, records, progress payment documents, performance certificates, and other documentation along with issuance of all related correspondence.
  • Reviewing and responding to requests for information, claims for extra, complaints, and other inquiries.
  • Supervising and mentoring on-site inspection staff.
  • Liaising with municipal staff, contractors, the public, and others.


  • Minimum 10 years of experience in Ontario providing contract administration of municipal infrastructure with a strong focus in roads, water & wastewater projects.
  • Professional Engineer (P.Eng.) licensed in Ontario or Certified Engineering Technologist (C.E.T.) and Road Construction Contract Administrator (rcca) would be an asset.
  • Fluent in all Microsoft Office software programs; AutoCAD and Civil 3D experience would be an asset.
  • Excellent knowledge of municipal infrastructure design and construction principles, standards, specifications, construction contract administration and scheduling.
  • Sound knowledge and understanding of applicable Laws and Regulations including
  • Environmental and Occupational Health and Safety and their application in construction projects.
  • Superior analytical, decision-making, and negotiation skills.
  • Superior communication skills, both verbal and written.
  • Valid driver’s license and personal vehicle.


  • Flexible schedule and work life balance.
  • Salary increase based on performance.
  • Sick leave and personal leave.
  • Comprehensive benefit plan upon hiring.
  • Matched pension plan upon hiring.
  • Participation in a company profit-sharing plan.


  • Continuous training and professional development.
  • Reimbursement of professional association membership fees.
  • Access to advanced technology tools.

And much more!

Contract Administrator – Municipal Engineering

Location: Ottawa

Max. file size: 170 MB.
Max. file size: 170 MB.
Max. file size: 170 MB.